For a long time, storage was relatively expensive so it was a good idea to spend time and money reducing the amount you would needed to use. In 1990, PC hard disks would cost about $0.20 per megabyte, and capacity would be in the 2-3 figure MB range. So, compression software could be used to delay the day you’d need to buy a bigger disk, even if there was a slight impact on performance (through decompressing and re-compressing data while reading from and writing to the disk).
As storage got cheaper, the tendency to just keep old data gained prevalence, though some systems imposed limits due to the relative complexity and expense of managing their data, providing resiliency and backup services.
Corporate email quotas were measured in Megabytes, and tools like the Outlook Thread Compressor helped people reduce the amount of space their mail took up. In time, people used it to simply reduce the number of messages they needed to read, rather than worrying about the space they’d save – and it inspired the Clean Up Folder function in Outlook today.
When Google launched Gmail in 2004 with a staggering mailbox limit of 1GB – 500 times that which was offered by Hotmail – the rules on what was expected for email quotas were re-written, with an expectation that you would never need to delete anything, and could use search to find content within.
Leaving aside corporate policy on data retention, keeping piles of stuff indefinitely causes its own set of problems. How do you know which is the right version? Can you be sure that you have copies of everything you might need, in case the data is lost or damaged? If you have a backup, do you know that it’s a full copy of everything, and not a partial archive? Having multiple copies of the same content can be a headache too, if you’re not sure which is the true original and which might be later copies or partial backups.
Applications might create their own duplicate content – perhaps through bugs, or through user activity. There was a time when syncing content to your phone or to another machine might risk duplication of everything – like having multiple copies of contacts in Outlook, for example. A variety of hacky resource kit utilities were created to help clean up mailboxes of duplicate contacts, appointments etc; you might want to check out a more modern variant if you’re worried that your mailbox is cluttered up.
The curse of duplication can be a problem at home, too, especially when it comes to photographs. Have you ever taken a memory card from a camera, or a backup of an old phone, and copied the whole lot just to be sure you have everything?
Cleaning up the dupes can help make sense of what remains. You could spend money on proper photo archiving and management tools like Adobe Lightroom, or you could roll your own methodology using a mixture of free and low-cost tools – tech pundit Paul Thurrott recently wrote about his approach.
There are many duplicate-removing tools out there – just be sure you’re getting them from a reliable place, free from adware and other nasties. Be wary of anything that purports to “clean” your PC (registry cleaners etc), watch out when accepting T&Cs and don’t allow the setup routine to install any other guff you don’t need. Make sure you have the right protection on your machine, too.
One recommended tool is Duplicate Sweeper – free to try but a princely £15 to buy, but worth the peace of mind that comes with a tidy photo library or Documents folder.
If you’re an iPhone user, the connected experience is somewhat watered-down and achieved in a different way, and is mostly about syncing content and continuing web browsing from your phone to your PC. Thank the differences in Android vs iOS ecosystems for that…
For various Samsung phones and the Surface Duo, you can also control and mirror apps from your phone on the PC as well as transfer content. If you have a phone with the shiniest of shiny Android 11, you may be able to treat mobile apps just as if they are Windows apps – pin them to Start menu, run them in their own window on the PC etc. See more here.
For most other Android devices, you can’t yet do the mirroring within the Your Phone experience, but you do get to share app notifications on your PC (so you’ll get “toasts” in Windows for WhatsApp etc), exchange photos and files quickly and easily, manage messaging and even, should you want to, take and make calls on your PC.
To get it up and running, start the Your Phone app on your PC, and the pre-installed Link To Windows app if you have a supported Samsung or Surface device; if not, then install the Your Phone companion app on the phone to get everything set up.
It can be handy getting notifications on your PC that originate on phone apps, especially if your device isn’t next to you – but there may be limited use if all the notification on the phone would normally do is make you tap on it to read the story or interact with the app.
If you’re going to enable notifications, be careful – you’ll want to go through the list of apps that are on your phone, and only allow the ones you really need, or you’ll be getting a blizzard of unwanted toasts on your PC, assuming you’re not in Focus Assist mode.
Perhaps the best feature on Your Phone is the rapid ability to copy photos – without having to send them by email or wait for OneDrive to sync them. Using Your Phone, you can copy the file immediately to your PC, or just browse the photos on a larger screen and possibly screen grab bits of interest to insert into documents or emails. Sadly, what it won’t let you do is manage the photos easily, like delete the garbage…
Still, it’s free and it’s potentially useful for anyone with a Windows 10 PC and an Android phone – so definitely worth a look. For more info on how to use and troubleshoot Your Phone, see here.